Resources

• OBFS/Payroll Benefits
• Engagement- Advisory groups
• My UI Info
• Benefits Chart
• Determining Your SURS Retirement Plan
• Insurance Stipend Document
• Shared Benefits
• State Universities Retirement System (SURS)
• Tuition Waivers

• 1940 Statement of Principles on Academic Freedom and Tenure
• General Terms of Employment for Academic Staff Members
• Office of the Provost
• The Office for Access and Equity
• University Ethics Office
• University of Illinois System Human Resources

• Organizational Chart: Illinois Human Resources
• Organizational Chart: The University Office for Planning and Budgeting
• Organizational Chart: Campus Organizational Chart

• Positive Time-Reporting Instructions
• Payroll Schedules
• Web Time Entry (Civil Service)

• Civil Service Employment Classifications (in use at the University of Illinois Urbana-Champaign)

• Civil Service Working Title Practices Summary
• Exemption Procedure Manual – Principal Administrative Appointments
• Exemption Procedure Manual – Academic Professionals
• Guide to Employee Groups
• HR Career Architecture
• Position Class Structure and Exceptions – Faculty & Academic Positions
• Represented Classifications
• State Universities Civil Service System – Class Specifications
• Standardized Job Descriptions Project Wrap-Up

• Acronym List
• Graduate Assistantship Resources
• Hiring Approval Matrices
• HRFE Required Documents
• Prior Service Letter
• Separation Grid
• Guidelines for Service in Excess of 100%
• State Universities Civil Service System
• The System Behind Our Policies and Processes
• Weather-Related Information and FAQs
• Weather-Related Communications 2024-25
  – December 12, 2024 communication to all Faculty, Academic Professionals, and Civil Service Staff
  – January 20, 2025 communication to Faculty and Graduate Assistants

• Background Checks
• BOT Schedule and Instructions for Submitting New Tenure System Faculty Appointments and Permanent Administrative Appointments Requiring Direct Board of Trustees Approval
• HRFE Required Documents
• Offer Letters
• Pre-Employment Testing
• Recruitment & Hiring Guidelines

If you have an HR concern or request, it is always best to start with your local department HR representative.  If you need help finding out who that is, visit the Your HR Contact page.

For our campus HR professionals, the HR Contacts lists have been streamlined into a single, comprehensive Excel sheet. This integration allows you to access the “Department HR Contacts,” “College HRFE Contacts,” “SIE Request” and “Summer Exception Forms” all in one place. View the document below.

HR Contact Lists (last updated October 07, 2025)

HR Caucus is comprised of the lead HR partners in academic colleges and major administrative units who collaborate with IHR in the strategic direction of human resources for the university. HR Caucus meets monthly.

Find your HR Caucus Contact

Illinois Human Resources hosts monthly HR Collaborative meetings.  The HR Collaborative is a community of practice for the HR function at Illinois. HR professionals gather to share knowledge, experiences, and best practices around HR topics to ensure clear operations between IHR and unit HR professionals which in turn promotes excellent HR service to our university. The group produces and shares real-world insights, tools, frameworks, or solutions that help members improve their HR practices.

Discussions at HR Collaborative focus on Urbana system applications relevant to HR, such as HR Front End (HRFE), BANNER, PARIS, UI New Hire, and I-9 Tracker. Additionally, these meetings include information on appointment-related matters, addressing issues related to new hires, separations, and employee group changes and the impacts of employment changes on benefits, taxation, VISA implications or restrictions, and payroll deductions.

HR Collaborative membership is intended for professionals with significant HR responsibilities at Illinois.  Membership is determined by the applicable HR Caucus member.  Any HR professional wishing to join the HR Collaborative should complete the form below.

HR Collaborative Request Form

Regular virtual meetings of the HR Collaborative typically occur on the second Thursday of the month from 9:00 a.m. to 11:00 a.m.

Any Illinois employee with an interest in HR topics may subscribe to the monthly communication called HR Connect (formerly the HR Newsfeed).  This newsletter typically includes a message from the CHRO, helpful job aids, features an IHR functional area, and highlights HR staff members from around the university.

Join the HR Connect newsletter distribution list