Current Employees

• Academic: Employees report time in full, ½-day increments. HR must report into the Banner System twice a year. Learn more about the Academic Vacation/Sick Leave Reporting.
• Civil Service Exempt: Employees report time in full, ½-day increments each biweekly pay period.

◦ Web For Employees (Time Sheet Entry application)

◦ Biweekly Leave Report for Exempt Civil Service Staff (PDF)

• Exempt Civil Service staff are staff whose classifications are considered to be administrative, professional, or executive as defined by the Fair Labor Standards Act (FLSA) and therefore exempted from overtime compensation.
  To determine exempt employees or classifications, you can refer to the Salary Plan.
• Exempt staff are required to report benefit usage only using the Vacation Sick Leave application unless otherwise instructed by their unit.
• Civil Service Non-Exempt: Employees report time in increments of one-tenth (6 minutes) of an hour each biweekly pay period.

◦ Web For Employees (Time Sheet Entry application)

◦ Conversion Chart (PDF)

• Extra Help: Employees are not eligible for Vacation and Sick Leave benefits or FMLA benefits.

• Important Deadlines May 2024
• Academic Employee Training:

  ◦ Academic Employee Recorded Training 

  ◦ Academic Employee User Guide

• University Leave Policy Information
• Exempt Civil Service Employee Training:

  ◦ Exempt-CS Employee Recorded Training

  ◦ Exempt-CS Employee User Guide

• University Leave Policy Information
• Employee Frequently Asked Questions

1. Important Deadlines May 2024

• Leave Reporting Important Deadlines May 2024

2. Training & Guides

• Exempt-CS Recorded HR Training

• Exempt-CS HR User Guide

• Academic HR User Guide

3. System of Record & VSL Application

It is critical for unit HR contacts to understand that Banner/PEALEAV is the system of record for leave accruals and balances. The VSL Application is the tool by which employees report their leave. Therefore, it is imperative that unit HR contacts ensure accruals and balances are updated and maintained in a timely manner at the time of hire, when job record changes are made and during May and August annual reporting. The following job aids should be used by a unit HR contact when an e-class change occurs or when an employee is transferring between units.

• Employee class change and balance conversion within the same unit

◦ VSL Balance Conversion-AP to CS-Exempt-Within Unit Checklist

◦ VSL Balance Conversion-CS-Exempt to AP-Within Unit Checklist

• Employee class change and balance conversion between units

◦ VSL Balance Conversion-CS-Exempt to AP-Between Units Checklist

◦ VSL Balance Conversion-AP to CS-Exempt Between Units Checklist

• Transferring between units within the same e-class

◦ VSL-Transferring Academic Employees Between Units Checklist

◦ VSL-CS-Transferring Exempt Employees Between Units Checklist

4. Calculators

• Civil Service Exempt–Partial Pay Period–Partial Year–Leave Accrual Calculator

• Academic VSL–Partial Pay Period–Partial Year–Leave Accrual Calculator

5. Policies

• University Leave Policy Information

6. Templates & FAQs

The following templates should be used by unit HR contacts to communicate information to employees and supervisors related to the VSL Application.

Templates for communicating VSL application information to new employees and supervisors will be forthcoming.

• View the HR Frequently Asked Questions.

• Important Deadlines May 2024
• Academic Supervisor Training:

  ◦ Academic Supervisor Recorded Training 

  ◦ Academic Supervisor User Guide

• Exempt Civil Service Supervisor Training:

  ◦ Exempt-CS Supervisor Recorded Training

  ◦ Exempt-CS Supervisor User Guide

• University Leave Policy Information